Introduction

This Privacy & Cookie Policy (“Policy”) explains how INSTINCT LABEL SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ (“Instinct Label”, “we”, “our”, “us”) collects, uses, and protects your personal data when you visit our website [insert domain].

We process personal data in compliance with:

• the General Data Protection Regulation (GDPR, EU Regulation 2016/679),
• the Polish Data Protection Act of 10 May 2018,
• the Telecommunications Law and the ePrivacy Directive (2002/58/EC).

Data Controller

The data controller responsible for your personal data is:

INSTINCT LABEL SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
Address: UL. ŻURAWIA 6/12, 00-503 WARSZAWA
Email: [email protected]

If a Data Protection Officer (DPO) is appointed, the contact details will be published separately.

Data We Collect

We may collect and process the following types of personal data:

• Identification data: name, surname.
• Contact data: e-mail, phone number (if provided).
• Website usage data: IP address, date and time of access, pages visited, duration of visit.
• Technical data: browser type, device, cookies.

Purposes and Legal Basis of Processing

We process personal data only when justified under GDPR:

• Contract performance (Art. 6(1)(b) GDPR): to provide services and respond to inquiries.
• Consent (opt-in) (Art. 6(1)(a) GDPR): for newsletters, marketing communication.
• Legitimate interest (Art. 6(1)(f) GDPR): to improve website functionality and analyze traffic.
• Legal obligations (Art. 6(1)(c) GDPR): for accounting and record-keeping.

Data Retention

• Contact form and marketing subscription data: stored for 3 years or until consent is withdrawn.
• Contractual and accounting data: stored for 5 years or as required by Polish law.
• Cookies: stored according to the retention period listed in the cookie table below.

Data Recipients

We may share personal data with:

• Service providers for IT, hosting, analytics, and marketing.
• Affiliated companies within Instinct Label in the EU.
• Public authorities if required by law.

All processors are bound by data processing agreements ensuring GDPR compliance.

Data Transfers Outside the EU

Personal data may be transferred outside the European Union (e.g., to the United States) only when:

• Standard Contractual Clauses (SCCs) of the European Commission are applied, or
• the country has an adequacy decision by the European Commission.

Your Rights

You have the following rights under GDPR:

• Right of access (Art. 15): obtain a copy of your personal data.
• Right to rectification (Art. 16).
• Right to erasure (“right to be forgotten”, Art. 17).
• Right to restriction of processing (Art. 18).
• Right to data portability (Art. 20).
• Right to object (Art. 21).
• Right to withdraw consent at any time (Art. 7).

To exercise your rights, contact us at [email protected].
You also have the right to file a complaint with the Polish supervisory authority: UODO – Urząd Ochrony Danych Osobowych.

Data Security

We implement appropriate technical and organizational measures, including:

• SSL/HTTPS encryption,
• restricted data access,
• backup and monitoring of servers.

Cookies

What are cookies?

Cookies are small text files stored on your device when you browse a website.

Types of cookies we use:

• Strictly necessary cookies – required for website operation (do not require consent).
• Functional cookies – remember preferences (require consent).
• Analytics cookies – analyze traffic and usage (require consent).
• Marketing cookies – for advertising and personalization (require consent).

Consent management

When you first visit our website, a cookie banner is displayed allowing you to accept all cookies, reject non-essential cookies, or customize cookie categories. You may withdraw your consent at any time via the [Cookie Settings] link in the footer.

Changes to the Policy

We may update this Policy from time to time. The latest version will always be available on this website, with the effective date indicated.

Contact

For any questions or data protection inquiries, please contact us at:

INSTINCT LABEL SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
Address: UL. ŻURAWIA 6/12, 00-503 WARSZAWA
Email: [email protected]